The Role:

Coterie is looking for an energetic and experienced Executive Assistant. The ideal candidate for this role is a positive, wise, calm, and resourceful self-starter who is excited to do a little of everything and act as a pillar of Coterie to keep things running smoothly and effectively. The Executive Assistant should enjoy working within an entrepreneurial environment that is mission and excellence-driven.

This person will report into the VP, People, and work closely with the CEO and other senior leaders.

Requirements

You Will:

• Effectively manage the CEO’s schedule and calendar and work with a variety of colleagues to anticipate needs and keep schedules moving in a healthy and balanced direction
• Be creative and strategic and develop new processes to make CEO’s role more effective
• Book and coordinate travel arrangements for CEO and prepare expense reports as needed
• Schedule meetings, video conferences, and phone calls for CEO
• Coordinate all logistics and materials for investor and board meetings
• Assist, as needed, with presentations and meeting materials
• Attend meetings and turn discussions into action items, establish clear timelines, and maintain pass along notes and next steps to appropriate team members
• Implement organizational processes and systems
• Help planning and executing events and other functions
• Take on additional ad hoc Executive and People Team projects as needed

You Have:

• 10+ years’ experience as an admin/assistant supporting high-level executives
• Keen attention to detail with expert organizational and follow-up skills
• High degree of professionalism, integrity and confidentiality
• Ability to exercise good judgment in a variety of situations
• Clear and concise writing style
• Strong verbal communication skills
• High energy and a can-do attitude, with the ability to anticipate needs
• Analytical abilities and aptitude in problem-solving
• Solved a crisis or two, or three without drama
• Experience with G-Suite, MS Office, Zoom, Expensify, etc.
• Bachelor’s degree preferred
• Open to travel as needed

The expected salary for this role is $125,000 - $160,000 depending on a number of factors including job, level, experience and skill set.